Privacy Policy
Data Controller
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South Norfolk Tree Wardens Network – Privacy Policy
1. Introduction
The South Norfolk Tree Wardens Network (SNTWN) respects your privacy and is committed to protecting your personal information. This policy explains how we collect, use, and store personal data.
2. Who We Are
SNTWN is a voluntary, non-profit community group working to protect, plant, and promote trees in South Norfolk.
Contact: [Insert email address] | [Insert postal address if applicable]
3. The Information We Collect
We may collect the following personal information when you join our network, volunteer, attend events, or contact us:
Name
Email address
Postal address
Telephone number
Emergency contact details (if required for events)
Photographs from events (only with consent)
4. How We Use Your Information
We use personal data for the following purposes:
To communicate about events, activities, and meetings
To coordinate volunteer activities
To keep records of membership and participation
To share important updates or changes to events
To meet any legal or insurance obligations
5. Legal Basis for Processing
We process personal data with your consent (e.g., joining our mailing list) or where it is necessary for legitimate interests related to our activities as a voluntary group.
6. Sharing Your Information
We will never sell your personal information. We may share your data only when:
Required by law
Necessary for insurance purposes
With your consent, to partner organisations involved in our activities
7. Storing Your Information
Your data will be stored securely, with access limited to authorised SNTWN coordinators.
We will keep your information only as long as necessary for our activities, or until you ask us to delete it.
8. Your Rights
Under UK data protection law, you have the right to:
Access the personal data we hold about you
Request correction or deletion of your data
Withdraw consent for us to use your data
Complain to the Information Commissioner’s Office (ICO) if you are unhappy with how we handle your data
9. Cookies and Website
If our website uses cookies, we will provide a separate cookie notice explaining their use.
10. Contact Us
For questions or to exercise your rights, please contact:
hello@southnorfolktreewardennetwork.co.uk
Reviewed: 23 August 2025
Next Review Due: 23 August 2026